DGS Supplier Payment
Vendors doing business with the Department of General Services (DGS) can check the status of a payment by sending an email to OFSPSASPaymentInquiries@dgs.ca.gov
A clear and complete invoice helps to ensure timely payment. OFS has included tips and information to answer questions that vendors may have about an invoice and the payment process.
Register now! While DGS will continue to accept invoices by mail or email, our vendors are highly encouraged to submit invoices electronically in PDF format to the new Invoice Payment Portal (see next section).
Invoices that are submitted through the Service Portal will have the benefit of tracking their invoices through the portal. Users will receive email notifications when an invoice has successfully been submitted, completed, or comments have been added to the ticket.
Please only submit vendor invoices once as multiple submittals of the same invoice will cause payment delays.
Access the Shared Services Portal in order to register or submit invoices.
Download the Registration Instructions or Invoice Payment Portal Instructions for further assistance.
Email OFSPSASPaymentInquiries@dgs.ca.gov for registration assistance.
Strongly recommended: through the Invoice Payment Portal
Located at https://dgs.service-now.com/dgs_ssp.
If you are unable to submit through the Invoice Payment Portal, invoices can be submitted by mail...
Department of General Services
Office of Fiscal Services
707 3rd Street, MS 413
West Sacramento, CA 95605
Or, to the billing address specified in the purchase order/contract.
...or by email
On the subject line, please include the office name (if known) that you are billing for, the word "Invoice", and the purchase order/contract number, e.g. "ETS Invoice - Contract #19-43408". One email may contain multiple invoices, with one invoice per PDF file.
| Enterprise Technology Solutions (ETS) | ETSInvoices@dgs.ca.gov |
| Facilities Management Division (FMD) | OFSProgramSupportAcctgBPMAP@dgs.ca.gov |
| Direct Construction Unit (DCU) | OFSProgramSupportAcctgDCUAP@dgs.ca.gov |
| Office of Administrative Hearings (OAH) | OAHInvoices@dgs.ca.gov |
| Office of Fleet and Asset Management (OFAM) | DGSFleetinvoices@dgs.ca.gov |
| Office of State Publishing (OSP) | OFSProgramSupportAcctgOSPAP@dgs.ca.gov |
| Real Estate Services Division (RESD) | OFSProgramSupportAcctgPMDBAP@dgs.ca.gov |
| All other DGS offices not listed | OFSProgramSupportAcctgAP@dgs.ca.gov |
Access Cal eProcure's Public Procurement Information for the Purchase Order Payment History search tool, instructional video, and "how to" job aid.
Download the Fi$Cal Purchase Order Payment History guide for further assistance.
| LATE PAYMENT PENALTY RATES | |||||
|---|---|---|---|---|---|
| DESCRIPTION | PENALTY THRESHOLD | ANNUAL RATES FOR FY 2023-24 | DAILY RATES FOR FY 2023-24 | ANNUAL RATES FOR FY 2024-25 | DAILY RATES FOR FY 2024-25 |
| SB/DVBE, Micro Businesses, and Nonprofits | Greater than $10 | 18.25% | 0.0005000 | 18.50% | 0.0005068 |
| All other businesses | Greater than $100 | 4.26% | 0.00001166 | 5.52% | 0.0001513 |
The Payee Data Record form (STD 204) must be completed by suppliers. The purpose of the STD 204 is to obtain payee information for income tax reporting and to ensure tax compliance with federal and state law. The STD 204 is required for any non-governmental entity or individual entering into a transaction that may lead to a payment from the state. Therefore, a completed, dated, and signed STD 204 with handwritten or electronic signature must be on file with the state before contracts are executed and payments are disbursed.
A new STD 204 is required when requesting a change of address, business name, FEIN (Federal Employer Identification Number), classification, or DBA ("Doing Business As" name).
The Payee Data Record Supplement (STD 205) is optional. It is used to provide remittance address information if different than the mailing address on the STD 204.
Access the Fi$Cal Centralized Vendor Management for more information.
Contact
Office of Fiscal Services
Program Support and Accounting Section
West Sacramento, CA 95605
Main Line: 1 (866) 767-5956
E-mail: OFSPSASPaymentInquiries@dgs.ca.gov
PLEASE DO NOT SUBMIT PERSONALLY IDENTIFIABLE INFORMATION.