GenAI Procurement Process & Confidentiality - 2309

Confidentiality during the procurement process is essential and therefore the procurement official must ensure that the Chief Information Officer (CIO) and/or designee complies with existing procurement policy and procedures for confidentiality when reviewing GenAI Reporting and Factsheet form STD 1000 and conducting the risk assessment. Procurement officials must be engaged for any communications related to the STD 1000. 

Refer to SCM Vol. 2. Chapter 14 - “Buyers conducting competitive procurements shall provide qualified suppliers with a fair opportunity to participate in the competitive acquisition process, stimulating competition in a manner conducive to sound State fiscal practices emphasizing the elimination of favoritism, fraud, and corruption in awarding contracts.”

Departments must establish internal procedures to ensure compliance with this section.