Management Memos

A Management Memo (MM) is used for the distribution of management or policy information to state entities and often is a preliminary amendment to the State Administrative Manual (SAM).

Management Memos (MM) provide information to state departments directly related to the State Administrative Manual (SAM) on:

  • Matters that need immediate attention.

  • Statewide management policy to be included in the State Administrative Manual (SAM).

  • Temporary instructions, reminders, or other material that will not be included in SAM.

Management memos expire within 12 months from the issue date. (SAM 0025)

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MM No. 23-01

Subject: State Motor Vehicle Insurance Account 2023-24 Fiscal Year Assessment
Date Issued: 06/07/2023
Effective Date: 07/01/2023
Status: Supersedes 22-01; Expired 6/30/2024 
Agency: DGS 

 

MM No. 21-07

Subject: Airline Reservation Requirements

Date Issued: 7/8/21
Status: Incorporated Into SAM 4117.1

Agency: DGS

  

MM No. 14-03

Subject: State Travel Booking Through CalTravelstore or Concur Travel

Date Issued: 03/06/2014
Status: Incorporated into SAM 4117
Agency: DGS

 

MM No. 12-07

Subject: Contracts for Public Relations Services
Date Issued: 12/14/12
Status: Rescinded 06/24/2024
Agency: DGS

 

Active Management Memos

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MM No. 24-03

Subject: Government Claim Fee Reduction and Fee Waiver
Date Issued: 11/04/2024
Effective: 11/04/2024
Expires: 11/04/2025
Agency: DGS

 

MM No. 24-02

Subject: Small Business Participation, wholly or partly, funded by the Federal Infrastructure Investment and Jobs Act (IIJA)
Date Issued: 04/19/2024
Effective Date: 04/01/2024
Agency: DGS

 

MM No. 24-01

SUBJECT: State Motor Vehicle Insurance Account 2024-25 Fiscal Year Assessment
Date Issued: 03/28/2024
Effective Date: 07/01/2024
Supersedes: 23-01
Agency: DGS 

MM No. 23-02

Subject:  Electric Vehicle Supply Equipment (EVSE) Requirements for Leased Facilities
Date Issued: 09/12/2023
Effective Date: 08/15/2023
Agency: DGS

MM No. 22-02

SUBJECT:  Buy Clean California Act for Public Works Project Contracts
Date Issued: 6/28/22
Effective Date: 7/1/22
Agency: DGS

MM No. 21-08

Subject: Statewide Telework Policy
Date Issued: 10/5/2021
Effective Date: 10/1/2021

Agency: DGS

 

MM No. 21-06

Subject: Annual Reporting Requirement for Marketing and Outreach Advertising Material Purchases Targeting Ethnic and LGBTQIA Communities

Date Issued: 4/1/21
Effective Date: 4/1/21

Agency: DGS 

 

MM No. 21-05

Subject: Office of State Publishing (OSP) and California Prison Industry Authority (CalPIA) Joint Modification to Printing Services Procurement Process

Date Issued: 4/30/21
Effective Date: 4/30/21

Agency: DGS

 

MM No. 21-04

Subject: Recycling Modular Systems Furniture and Conventional Furniture

Date Issued: 4/30/21
Effective Date: 4/30/21

Agency: DGS

 

MM No. 21-02

Subject: Data Management Requirements for State Agency Printing Operations (IN-PLANTS)

Date Issued: 3/4/21
Effective Date: 3/4/21

Agency: DGS

 

MM No. 21-02

Subject: Telematics Installation and Usage Mandate

Date Issued: 1/13/21
Effective Date: 1/13/21

Agency: DGS

MM No. 20-07

Subject: Electronic Signatures, Electronic Transactions and Electronic Record Management for State Forms

Date Issued: 12/24/20
Effective Date: 12/24/20

Agency: DGS

MM No. 19-03

Subject: State Agency Printing Operations 

Date Issued: 05/24/19
Date Expires: Until rescinded or incorporated into SAM 

Agency: DGS

MM No: 18-01

Subject: DGS Delegation of Public Works Projects to Client Agencies

Date Issued: 03/28/18
Date Expires: When incorporated into SAM

Agency: DGS

There are no active 2017 management memos.

MM No. 16-07

Subject: Zero-Emission Vehicle Purchasing and Electric Vehicle Service Equipment Infrastructure Requirements
Issued: 12/02/16
Date Expires: Until Rescinded or incorporated into the State Administrative Manual
Agency: DGS

 

MM No. 16-03

Subject: Reporting Acquisitions of Goods and Services in the State Contracting and Procurement Registration System (SCPRS) 
Date Issued: 06/17/16
Date Expires: Until Rescinded or Superseded
Agency: DGS

 

MM No. 15-07

Subject: Diesel, Biodiesel, and Renewable Hydrocarbon Diesel Bulk Fuel Purchases 
Date Issued: 12/9/15
Date Expires: Until Rescinded Agency: DGS

 

MM No. 15-06

SUBJECT: State Buildings and Grounds Maintenance and Operation 
Date Issued: 10/15/15 
Date Expires: Until Rescinded
Agency: DGS
Note: Links updated 09/2016

  

MM No. 15-05

Subject: Policy And Procedures For Acquiring Modular Systems Furniture
Date Issued: 07/17/15
Date Expires: Until Rescinded
Agency: DGS

MM No. 15-04

Subject: Energy Use Reduction For New, Existing, And Leased Buildings
Date Issued: 05/13/15
Date Expires: Until Rescinded
Agency: DGS

MM No. 15-03

Subject: Minimum Fuel Economy Standards Policy
Date Issued: 04/28/15
Date Expires: Until Rescinded
Agency: DGS

MM No. 14-09

Subject: Energy Efficiency in Data Centers and Server Rooms
Date Issued: 10/10/14
Updated 12/15/15
Date Expires: Until Rescinded
Agency: DGS

MM No. 14-08

Subject: State Telecommunications Vision, Strategy And Policy
Date Issued: 09/25/14
Date Expires: Until Rescinded
Agency: Department of Technology

MM No. 14-07

Subject: Standard Operating Procedures For Energy Management In State Buildings
Date Issued: 07/31/14
Date Expires: Until Rescinded
Agency: DGS

MM No. 14-06

Subject: Strategically Sourced Statewide Contracts 
Date Issued: 06/03/14
Date Expires: Until Superseded
Agency: DGS

MM No. 14-05

Subject: Indoor Environmental Quality: New, Renovated, And Existing Buildings 
Date Issued: 05/21/14
Date Expires: Until Rescinded
Agency: DGS

MM No. 14-02

Subject: Water Efficiency And Conservation
Date Issued: 01/13/14
Date Expires: Until Rescinded
Agency: DGS


MM No. 13-08

Subject: Warehouse Utilization Guidelines
Date Issued: 10/08/13
Date Expires: Until Rescinded
Agency: DGS

MM No. 13-06

Subject: Procedures For Energy Management In State Buildings During Electrical Emergencies
Date Issued: 07/11/13
Date Expires: Until Superseded
Agency: DGS

MM No. 11-05

Subject: Bidding Exemption for Training Services
Date Issued: 11/28/11
Date Expires: Until Revoked
Agency: DGS

MM No. 11-04

Subject: Defensive Driver Training - Online Course
Date Issued: 07/18/11
Date Expires: Until Superseded
Agency: DGS

MM No. 11-01

Subject: Cost-Effective Reuse of Surplus Furniture
Date Issued: 02/11/11
Date Expires: Until Rescinded
Agency: DGS
There are no active 2010 management memos.

MM No. 09-01

Subject: Asbestos Notification to Employees
Date Issued: 02/12/09
Date Expires: Until Rescinded
Agency: DGS

There are no active 2008 management memos.

MM No. 07-06

Subject: Contracts For Printing
Date Issued: 06/21/07
Date Expires: Until Rescinded (Corrected FAQs 11/15/13)
Agency: DGS

 

MM No. 07-04

Subject: Guidelines Regarding Follow-on Contracts:  Policy and Review Process
Date Issued: 03/02/07
Date Expires: Until Rescinded
Agency: DGS

MM No. 06-13

Subject: State Agency Obligations Under The Sweat Free Code Of Conduct
Date Issued: 08/31/06
Date Expires: Until Rescinded
Agency: DGS

MM No. 05-18

Subject: Utilization of State Owned or State Leased Facilities by State Agencies
Date Issued: 12/06/05
Date Expires: Until Rescinded
Agency: DGS/RESD

MM No. 05-17

Subject: Assessments Levied by Local Government Agencies
Date Issued: 06/23/05
Date Expires: Until Rescinded
Agency: DGS/RESD

MM No. 04-07, Revision 1

Subject: Smoking Prohibitions in or Near DGS Controlled Space and Vehicles
Date Issued: 7/26/04
Date Expires: Until Rescinded
Agency: DGS

MM No. 03-08

Subject: Alternative Formats (MSword)
Date Issued: 5/9/03
Date Expires: Until Rescinded
Agency: Dept. of Rehab.

MM No. 03-04

Subject: Use of California Multiple Award Schedule and Master Agreement for the Acquisition of Large-Scale Information Technology (IT) System Integration Projects 
Date Issued: 03/17/03
Date Expires: Until Rescinded
Agency: DGS

MM No. 03-03

Subject: Motor Vehicle Accident Reporting 
Date Issued: 02/26/03
Date Expires: Until Superseded
Agency: DGS

MM No. 02-09

Subject: Statewide Emergency Communication Protocol for State Facilities and State Employees
Date Issued: 04/05/02
Date Expires: Until Superseded
Agency: DGS

MM No. 01-18

Subject: Location of State Owned and Leased Offices
 Date Issued: 09/12/01
Date Expires: Until Rescinded or Superseded
Agency: DGS

 

MM No. 01-17

Subject: Energy Management Business Continuity Planning and Stage 3 Readiness Policy
 Date Issued: 08/22/01
Date Expires: When Rescinded
Agency: DOIT

MM No.01-16

SUBJECT: State Agency Requirements Regarding Preventive Energy Management
 Date Issued: 08/01/01
Date Expires: When Rescinded
Agency: DOI

 

MM No.01-14

Subject: Procurement of Energy Efficient Products
Date Issued: 07/20/01
Date Expires: When Rescinded
Agency: DGS

 

MM No. 01-13

Subject: Information Technology Communication and Conservation Plan for Energy Management
 Date Issued: 06/18/01
Date Expires: When Rescinded
Agency: DOIT

 

MM No. 01-07

Subject: Implementation of Required Employee Benefits in Specified Personal Services Contracts
 Date Issued: 05/17/01
Date Expires: No Expiration
Agency: DGS

MM No. 00-15

Subject: Changes In Contracting Processes For Service Contracts & Consulting Services Contracts
 Date Issued: 12/29/00
Date Expires: No Expiration
Agency: DGS

 

MM No. 00-14

Subject: Privacy Policy
Date Issued: 12/19/00
Date Expires: Until Rescinded/ Superseded
Agency: DGS

MM No. 00-02

Subject: Computer Software Contract Language
Date Issued: 03/17/00
Date Expires: When rescinded
Agency: DGS

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