Fleet Management Services

Fleet Management Services

Under the Office of Fleet and Asset Management, Fleet Management Services consist of the following units:

Fleet Management System (FAMS)
Policy Development and Compliance Unit (PDCU)
State Metrics, Analytics, Reporting and Telematics (SMART)

Fleet Coordinators

Fleet Coordinators are responsible for managing their agency’s fleet assets. They are responsible for ensuring that their agency meets all applicable policies set forth in the applicable State Administrative Manual Sections. This resource page is designed to streamline the information and resources to successful as a fleet coordinator.

Key Dates and Timeline

Timeframe	Description	Important Dates and Deadlines
July - September	Final grace period for ZEV purchase orders to be submitted from prior year’s FAP.	July 1st - Fiscal year start: OFAM begins accepting FAPs for the fiscal year.
October - March	OFAM’s normal processing period for FAPs.	First business day in February -Submission deadline for FAPs with one-time-buy acquisitions. To ensure DGS Procurement is able to process purchase requests in the same fiscal year, early submission of FAPs is encouraged.
April - June	End of fiscal year processing period.	First business day of April -Submission deadline for FAPs with master vehicle contract acquisitions, donations, and/or long-term rental/lease acquisitions. To ensure processing of FAPs and approval of Purchase Orders occurs prior to fiscal year end, early submission of FAPs is encouraged. July 1st – Fiscal year end.