Submit Fleet Acquisition Plan

State agencies can learn how to submit their Fleet Acquisition Plan to the Office of Fleet and Asset Management.

State agencies shall submit their Fleet Acquisition Plan (FAP) to the Office of Fleet and Asset Management (OFAM) when they need to acquire vehicles and/or mobile equipment.

REQUIRED DOCUMENTS

Per State Administrative Manual (SAM) Section 4120, a complete FAP package must include the following documents:

  1. Fleet Acquisition Plan Narrative
  2. Fleet Acquisition Plan Spreadsheet
  3. Fleet Acquisition Certification
  4. Other Supporting Documents, as applicable
  5. Fire Truck Questionnaire (Addendum A), as applicable

A detailed explanation of each document is outlined in SAM 4120.

SUBMISSION

A complete FAP package can be submitted to FAMSSupport@dgs.ca.gov or the agency's designated FAMS analyst.

Key Dates and Timeline

 Timeframe Description Important Dates and Deadlines
 July - September  Final grace period for ZEV purchase orders to be submitted from prior year’s FAP.
  • July 1st - Fiscal year start: OFAM begins accepting FAPs for the fiscal year.
 October - March  OFAM’s normal processing period for FAPs.
  • First business day in February -Submission deadline for FAPs with one-time-buy acquisitions. To ensure DGS Procurement is able to process purchase requests in the same fiscal year, early submission of FAPs is encouraged.
 April - June  End of fiscal year processing period.
  • First business day of April -Submission deadline for FAPs with master vehicle contract acquisitions, donations, and/or long-term rental/lease acquisitions. To ensure processing of FAPs and approval of Purchase Orders occurs prior to fiscal year end, early submission of FAPs is encouraged.
  • July 1st – Fiscal year end.

Reference SAM Section 4127

Fleet Asset Management SERVICES (FAMS)

Contact FAMS with any questions related to Fleet Acquisition Plans, Purchase Orders, or STD 152s.
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