State Travel Policy
State government employee resources on mandated state travel policies such as the State Administrative Manual (SAM), the California Code of Regulations, CalHR, etc.
state administrative manual section 4117: Requires Executive Branch agencies to make all travel arrangements through STP (online booking tool and/or contracted travel agency)
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Potential Exceptions (internal pre-approval required):
- Potential exceptions include, but are not limited to, use of a hotel room block (conference room rate), use of a short-term lodging establishment such as Airbnb, and use of a hotel that does not participate in the online booking tool system.
- Potential exceptions include, but are not limited to, use of a hotel room block (conference room rate), use of a short-term lodging establishment such as Airbnb, and use of a hotel that does not participate in the online booking tool system.
- When booking hotels/lodging, the policy requires booking through the online booking tool and/or contracted travel agency, even if a lower rate is identified elsewhere. Email the Statewide Travel Program (STP) at StatewideTravelProgram@dgs.ca.gov to report hotels that do not have a state government rate loaded in the online booking tool, but available on the hotel’s website.
State Administrative Manual Section 4117.1: Outlines airfare reservation requirements for Executive Branch agencies
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For questions about SAM 4117.1, please email mm21-07reporting@dgs.ca.gov
STATE ADMINISTRATIVE MANUAL (SAM)
- SAM 4117 Requires Executive Branch agencies to make all travel arrangements through STP (online booking tool and/or contracted travel agency)
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Potential exceptions include, but are not limited to, use of a hotel room block (conference room rate), use of a short-term lodging establishment such as Airbnb, and use of a hotel that does not participate in the online booking tool system. Internal pre-approval required for exceptions.
California Code of Regulations (CCR)
Statewide Travel Policies and Laws
Guides for Travel Coordinators
- State Activity Detail (SAD) Audit Guide
- Enterprise Audit Guide
- Uber for Business (U4B) Audit Guide
- State Travel Policy Template
- Uber for Business (U4B)
- Pre-Trip Approval Guide
Resources for SAM, CCR, and STP Laws
- SAM 4117 Requires Executive Branch agencies to make all travel arrangements through STP (Online Booking tool and/or Contracted travel agency).
- Potential exceptions include, but are not limited to, use of a hotel room block (conference room rate), use of a short-term lodging establishment such as Airbnb, and use of a hotel that does not participate in the online booking tool system. Internal pre-approval required for exceptions.
- When booking hotels/lodging, the policy requires booking through the online booking tool and/or contracted travel agency, even if a lower rate is identified elsewhere. Email the Statewide Travel Program (STP) at StatewideTravelProgram@dgs.ca.gov to report hotels that do not have a state government rate loaded in the online booking tool, but available on the hotel's website.
- Section 4117.1 (Airlines)
- SAM 4117.1 Violation Reason Codes Legend
- SAM 4117.1 FAQs
- For questions about SAM 4117.1, please email mm21-07reporting@dgs.ca.gov
- Section 700
Contact
Statewide Travel Program
Office of Fleet and Asset Management
Department of General Services
1700 National Drive
Sacramento, CA 95834
STP Help Desk: 916-376-3974