Hiring Guides

Hiring Guides are easy-to-follow flow charts Hiring Managers or their designee can use to help determine if a candidate for a position meets the minimum qualifications (MQs) for the classification of your vacancy. Use these to ensure the candidate is eligible prior to interviewing. Per State Personnel Board rule 250, all candidates must meet the MQs for the classification in order to be appointed as a list or transfer candidate. The exception to this is Staff Services Analyst transfers who have taken and passed the transfer exam.

Hiring Guides are meant to be a tool and are not the final say. The Office of Human Resources (OHR) will ultimately determine whether or not the candidate meets MQs during the final eligibility, and their decision is final. In other words, you may find the candidate meets the MQs based on these charts and OHR may disagree because classifications can be pretty complicated. In order to assist OHR in making the best decision, if the Hiring Guide requests documents (e.g. official transcripts, diploma, certificate, etc.), please make sure you ask the candidate to bring those documents to the interview. 

Appointment Eligibility
Aside from meeting the MQs, in order to be appointed, a candidate must have a type of eligibility. List or Transfer are the most common types of eligibility which permit a candidate to be appointed. More often than not, a candidate will typically place their eligibility in the "Explanations" Box on their application. Aside from List and Transfer eligibility, you may be able to utilize an Out-of-Class Assignment or a Training and Development (T&D) Assignment. Ask your Classification and Pay Analyst for more information.

What does being reachable mean? When candidates take the examination for a classification, they receive a score based on their performance or an assessment of their skills/training and experience. That score is a rank and all of the ranks are compiled onto the list. As part of the merit system requirements, the state can only appoint a candidate from the top three ranks. The top three ranks aren't necessarily the highest scores and other ranks can become reachable through the contact letter process. OHR will tell you whether a candidate is reachable or not. If they are not, unfortunately they are not eligible to be appointed from the list. You may still hire them if they can transfer as long as they still meet the minimum qualifications or are open to another avenue like a T&D assignment.