Certification of Compliance with State IT Policies - 1013

Policy

Pursuant to State Administrative Manual (SAM), Section 4819.41, a signed Certification of Compliance with IT Policies is required for all IT acquisitions of hardware, software, services and IT Interagency Agreements. A certification is not required for acquisitions less than $5,000.00.

Procedure

State agencies are required to complete the certification form provided in the State Information Management Manual (SIMM), Section 71B and adhere to the preparation instructions provided in SIMM, Section 71A. The SIMM is available on the California Department of Technology’s webpage.

The signed certification must be retained within the procurement file.

If the acquisition is being forwarded to DGS/PD for processing, a signed certification must be part of the submitted procurement package.

A certification must be included in requests to DGS/PD, such as requests to review and approve Non-Competitive Bid (NCB) Justifications and requests for transaction-based increases in IT purchasing authority.

Legal Reference

Not Applicable.

Related Policy, Procedures & Resources

State Administrative Manual (SAM), Section 4819.41

State Information Management Manual (SIMM), Section 71B

State Information Management Manual (SIMM), Section 71A

Attachments

Not Applicable.