DOCUMENTING the RESULTS of an LPA OFFER - 1604

Documenting the Results

Departments must document all LPA suppliers that were contacted, provide a recap of their offers and record how the selection was made, including criteria for determining “best value”.

Departments have the option to use the Best Value Determination Worksheet or the department’s own form to document the results, or if using an MA LPA defer to the requirements of the user instructions.

The Best Value Determination Worksheet facilitates easy compilation of offers received and supplier selection rationale.  Regardless of the format used, the information must be retained in the procurement file.

Click here to access the Best Value Determination Worksheet.

LPA File Documentation

Click here to access the LPA file documentation requirements.

Location of the Entire Contract

If the complete LPA is not maintained in the procurement file, buyers shall document, within the procurement file, where the complete contract is located.