State Price Schedules Basics - 1609.1

State Price Schedules

State Price Schedules (SPS) are non-competitively bid agreements for goods at a fixed price for a specified period of time.  SPS agreements are established for unique and unusual items that preclude competitive bidding.

Departments are limited to a $25,000.00 threshold on non-mandatory SPS orders.  However, the department must verify whether the execution of the order is authorized under the department’s purchasing authority.

This is a requirement for departments with purchasing authority and does not apply to the DGS/PD when conducting procurements on behalf of customers.

How do Departments use SPS?

Departments must verify the following, prior to executing an SPS order:

• Is execution of the order authorized under the department’s purchasing authority?
• Is there a need to obtain a CALPIA waiver?
• Is the purchase for special adaptive equipment where pricing is required from other providers?
• Are there any pre-approval requirements?

SPS for Adaptive Equipment requires Special Attention

DGS/PD has established a SPS agreement, with an IT component, for Adaptive Equipment and Services for Persons with Disabilities.

Departments executing orders against this SPS must apply all the required approval and documentation requirements as applicable to an IT acquisition.

Example:

A reading system purchased for a visual and/or reading impaired person may include a personal computer, scanner, sound card and reading software.  This is considered an IT acquisition.

The use of the Adaptive Equipment and Services for Persons with Disabilities SPS requires departments to obtain offers from a minimum of 3 suppliers listed on the SPS agreement.

Buyers using this SPS must review and adhere to the user instructions unique to this LPA.  Documentation requirements, unless otherwise described in the SPS user instructions, will follow the requirements of any LPA activity as outlined.