FI$CAL STATE CONTRACT AND PROCUREMENT REGISTRATION SYSTEM (SCPRS) - 2200.1
Purpose of FI$Cal SCPRS
The purpose of FI$Cal State Contracting and Procurement Registration System (SCPRS) is to collect contracting and purchasing information. It provides the State of California with a centralized database with information on state contracting and purchasing transactions and demonstrates visibility and accountability. Transactions subject to DGS oversight must be reported in this system.
Related policy: Management Memo 16-03
Reporting Transactions in FI$Cal SCPRS
Departments including those that are deferred or exempt from FI$Cal, shall register all transactions in the FI$Cal SCPRS system, regardless of dollar value and acquisition method. Exempt and deferred departments will have the option to either enter manually or upload transactions using an upload tool.
Consequence of Not Reporting
A department failing to record transactions in FI$Cal SCPRS will be considered non-compliant purchasing authority requirements, may adversely impact, department’s purchasing authority.
This requirement will be subject to DGS audits.
FI$Cal SCPRS Environmental Preferable Purchasing (EPP) Reporting Requirements
Departments are required to record Environmentally Preferable Purchasing (EPP) information within FI$Cal SCPRS. By identifying an EPP purchases and recording EPP attributes within FI$Cal, departments will be able to monitor EPP progress through FI$Cal reports. EPP attributes include but are not limited to:
- UNSPSC
- DGS Purchasing Standard
- Third-Party Environmental Certification(s)
- SABRC Compliant Product
- SABRC Category
- Postconsumer Recycled Content (PCRC)
- Total Recycled Content (TRC)
- Take-Back Program
Applicable EPP purchases made from Statewide Commodity Contracts with a master items list shall have corresponding EPP/SABRC data updated as part of the master item update process. Buyers when reporting Statewide Commodity Contract purchases within SCPRS must include information as reflected within the master item fields when recording these purchases.
FI$Cal SCPRS Generative Artificial Intelligence (GenAI) Procurement Identification & Reporting Requirement
All transactions where GenAI is purchased must be identified and reported in FI$Cal SCPRS using the existing FI$Cal SCPRS entry process. Identify purchases that include GenAI as follows: The item description must start with "GenAI" before any other description is included in the “description” field.
Amendments must be Registered
Contract/purchase document amendments must be recorded in FI$Cal SCPRS.
FI$Cal SCPRS Internet Site
Click here to access the FI$Cal SCPRS web site.
If you have questions or require assistance, email the FI$CAL Service Center or call 1-855-FISCAL0.
Revisions
No Revisions for this item.