Tracking and Reporting Reasonable Accommodation Acquisitions in Fi$Cal - 701

State agencies shall track acquisitions related to reasonable accommodations. These acquisitions shall be recorded, reported, and identified in the State Contracting and Procurement Registration System (SCPRS) located in the state’s Fi$Cal. DGS will use this data to produce the report required by Public Contract Code, Section 10298.1.

Acquisitions conducted by state agencies shall be recorded and reported by the state agency as follows:

• For state agencies transacting in FI$Cal, this shall be accomplished by selecting the Acquisition Sub-Type “Reasonable Accommodation (State Employee)” in FI$Cal at the beginning of the acquisition process. Contracts executed using the STD. 213 Standard Agreement form which are generated and approved outside of FI$Cal shall not be reported separately to SCPRS since the transaction has already been recorded in SCPRS while transacting in FI$Cal.
• For state agencies not transacting in Fi$Cal, this shall be accomplished by selecting the Acquisition Sub-Type “Reasonable Accommodation (State Employee)” when reporting the purchase in SCPRS-Fi$Cal.

Acquisitions that exceed the state agency’s purchasing authority and that are conducted by DGS/PD One Time Acquisitions Unit (OTA) will be recorded and reported by OTA. OTA shall select the Acquisitions Sub-Type “Reasonable Accommodation (State Employee)” when transacting in FI$Cal. OTA may execute contracts using the STD. 213 Standard Agreement form which are generated and approved outside of FI$Cal. When this occurs, the STD.213 Standard Agreement shall not be reported separately to SCPRS since the transaction has already been recorded in SCPRS by the OTA.