How to Make a Request to DGS - 903

In order to implement negotiations pursuant to Public Contract Code, Section 6611(a), state Agencies and Departments shall submit a written request to DGS containing the following information:

• Description of the procurement including estimated cost and term of the contract
• How the procurement meets the state's needs
• Explanation of how the procurement meets one or more of the four conditions listed below under the topic Bases for Negotiations.

The request shall be signed by the State Agency Secretary, Department Director, or the Procurement and Contracting Officer and sent to DGS. DGS will respond to the requesting department in writing, with a determination regarding the request to use a negotiation process. If approved, DGS will stipulate any conditions on the use of a negotiation process. CDT may engage in negotiations as specified in Public Contract Code, Section 6611(e) without making this request.

The request shall be forwarded to DGS as follows:

• Non-IT Goods and IT Goods and Services: DGS/PD Deputy Director

• Non-IT Services: DGS/OLS: Deputy Director and Chief Counsel