ENTRY NO. 10 – DISBURSEMENT OF GENERAL CASH - 10510

(Revised: 04/2022)

Purpose: To record cash disbursed from the agency/department’s General Cash account.

Cash is disbursed from the agency/department's General Cash account as refunds to payers, as remittances to the State Treasury, or to banks for dishonored checks. 

Refunds to payers because of denied applications or for other reasons are made daily or as refunds are determined and approved.

State agencies/departments are notified by banks whenever checks are dishonored. Upon notice that a check has been dishonored, the agency/department reimburses the bank with a check drawn upon the agency/department’s General Cash account.

References: SAM sections 8043, 8091, 8094, 8095, and 10511

General Cash Remitted to State Treasury

Debit/ Credit	Account	Legacy Account	Account Description	Note
Debit	Not Used	1115	General Cash – Remittance in Transit	a
Debit	Not Used	1150	Cash in Transit to State Treasury	a
Debit	1104000	Not Used	Cash in State Treasury	b
Credit	1101000	1110	General Cash	c

Note:

1. Amount of cash remitted for deposit in the State Treasury for agencies/departments deferred/exempt from FI$Cal.
2. Amount of cash in the State Treasury for agencies/department using FI$Cal.
3. Total cash disbursements. 

Record Buy-back of Dishonored Check

Debit/ Credit	Account	Legacy Account	Account Description	Note
Debit	Not Used	1315	Accounts Receivable-Dishonored Checks	a
Debit	1200910	Not Used	NSF Receipts Clearing	b
Credit	1101000	1110	General Cash	c

Note:

1. Payments to banks for dishonored checks for agencies/departments deferred/exempt from FI$Cal.
2. Payments to banks for dishonored checks for agencies/department using FI$Cal.
3. Total cash disbursements.

Refunds to Payers from General Cash

Debit/ Credit	Account	Legacy Account	Account Description	Note
Debit	Not Used	3730	Uncleared Collections	a
Debit	Not Used	8000	Revenue	a
Debit	Not Used	9892	Prior Year Revenue Adjustments	a
Debit	1200900	Not Used	Refunds Clearing	b
Credit	1101000	1110	General Cash	c

 

Note

1. Amount of suspense items, revenue, or prior year revenue refunded to payers for agencies/departments deferred/exempt from FI$Cal.
2. Amount of suspense items, revenue, or prior year revenue refunded to payers for agencies/departments using FI$Cal.
3. Total cash disbursements.