ENTRY NO. 17 – PREPAYMENTS TO A CONSTRUCTION AGENCY/DEPARTMENT - 10517

(Revised: 12/2021)

Purpose: To record the transfer of the estimated capital outlay project costs to the fund under control of the construction agency/department completing the project.

 

References: SAM section 6868 and 8636.

 

Record Capital Outlay Expenditures

Debit/ Credit	Account	Legacy Account	Account Description	Note
Debit	5xxxxxx	9000	Appropriated Expenses	a
Debit	5802000	9893	Prior Year Appropriation Adjustments	b
Credit	1104000	1140	Cash in State Treasury	c

 

Note:

1. Amount chargeable to appropriations currently available for encumbrance.
2. Amount chargeable to prior-year appropriations no longer available for encumbrance but not yet reverted.
3. Amount transferred to the fund under the control of the construction agency/department.

 

Reduce any encumbrance balances related to the capital outlay expenditures.

 

Record Transfer Amount for Estimated Capital Outlay Project Costs

Debit/ Credit	Account	Legacy Account	Account Description	Note
Debit	1309200	1730	Prepayments to Other Funds or Appropriations	a
Credit	3500000	5330	Reserve for Prepaid Items	a

 

Note:

a. Amount transferred to the fund under the control of the construction agency/ department.