ENTRY NO. A–10, ADJUST INCOME FOR DISHONORED CHECKS - 10612

(Revised: 06/2023)

Purpose: To adjust income accounts for dishonored checks outstanding as of June 30.

References: Government Code Section 6157; SAM Sections 8292 and 8043.1

Adjust Revenue Accounts if Not Adjusted when Dishonored Checks are Redeemed from Banks. This entry is not reversed as of July 1.

Debit/ Credit	Account	Legacy Account	Account Description	Note
Debit	2010000	3114	Due to Other Funds	a
Debit	2011000	3115	Due to Other Appropriations, Within Same Fund	a
Debit	2050000	3410	Revenue Collected in Advance	b
Debit	2052000	3420	Reimbursements Collected in Advance	c
Debit	20901xx	3730	Uncleared Collections	d
Debit	4xxxxxx	8000	Revenue	e
Debit	48xxxxx	8100	Reimbursements	f
Debit	5xxxxxx	9000	Appropriation Expenditures	g
Debit	5901000	9891	Refunds to Reverted Appropriations	h
Debit	4180100	9892	Prior Year Revenue Adjustment	i
Debit	5802000	9893	Prior Year Appropriations Adjustments	j
Credit	1290000	1600	Provision for Deferred Receivables	k

 

Note:

1. Dishonored checks held by feeder funds on revenue items collected for other funds or appropriations where the items were not identified as being earned as of the preceding June 30.
2. Dishonored checks on unearned revenue.
3. Dishonored checks on unearned reimbursements.
4. Dishonored checks on deferred reimbursement items that are still credited to uncleared collections.
5. Dishonored checks on revenue items not identified as being earned as of the preceding June 30.
6. Dishonored checks on deferred reimbursement items that have already been credited as reimbursements.
7. Dishonored checks on current year abatements.
8. Dishonored checks on refunds to reverted appropriations.
9. Dishonored checks applicable to revenue (except reimbursements) which was identified as being earned as of the preceding June 30.
10. Dishonored checks on deferred reimbursement items of prior fiscal year appropriations.
11. Revenues adjusted for dishonored checks from Notes a through j.

Adjust Revenue Accounts when Dishonored Checks are Collectible during the Next Year. This entry is reversed in the new fiscal year.

Debit/ Credit	Account	Legacy Account	Account Description	Note
Debit	1290000	1600	Provision for Deferred Receivables	a
Credit	2010000	3114	Due to Other Funds	b
Credit	2011000	3115	Due to Other Appropriations, Within Same Fund	b
Credit	2050000	3410	Revenue Collected in Advance	c
Credit	2052000	3420	Reimbursements Collected in Advance	c
Credit	20901xx	3730	Uncleared Collections	d
Credit	4xxxxxx	8000	Revenue	e
Credit	48xxxxx	8100	Reimbursements	f
Credit	5xxxxxx	9000	Appropriation Expenditures	g
Credit	5901000	9891	Refunds to Reverted Appropriations	h

Note:

1. Dishonored checks on deferred revenues.
2. Dishonored checks held by feeder funds on revenue items collected for other funds or appropriations where the items were not identified as being earned as of the preceding June 30.
3. Dishonored checks on unearned revenue and unearned reimbursements collected in advance.
4. Dishonored checks on deferred reimbursement items that are still credited to uncleared collections.
5. Dishonored checks on revenue items not identified as being earned as of the preceding June 30.
6. Dishonored checks on deferred reimbursement items.  
7. Dishonored checks on current year abatements.
8. Dishonored checks on refunds to reverted appropriations.