ELECTRIC VEHICLE SUPPLY EQUIPMENT (EVSE) REQUIREMENTS FOR LEASED FACILITIES - 1313.11

(New: 09/2023)

 

A.  Overview

Any state agency (hereinafter “client agency”) executing a lease or lease renewal for an office, warehouse, laboratory, or other specialized facility in a privately-owned building, where state fleet vehicle(s) may be domiciled on site, where the firm term of the lease is three (3) years or more, is required to include the installation and maintenance of electric vehicle supply equipment (EVSE) and all related infrastructure at the location as a condition of the lease agreement. For the purposes of this section, EVSE refers to one or more fully operational electric vehicle charging stations. State fleet vehicles, defined pursuant to SAM section 3620.1, include mobile equipment and passenger vehicles; motorcycles are considered mobile equipment.

The client agency must request and ensure installation of EVSE for all state fleet battery electric vehicles (BEVs) and plug-in hybrid electric vehicles (PHEVs) that will be domiciled at that location. The client agency shall also request installation of EVSE for any vehicles that are: (1) eligible for the replacement threshold, defined pursuant to SAM section 4126, within the firm term of the lease; and, (2) meets the criteria for replacement by a BEV or PHEV pursuant to the ZEV and Hybrid First Purchasing Mandate (see SAM section 4121.1).

It is the responsibility of the client agency to ensure the installation of the number of EVSE is sufficient to support the state fleet vehicles that will be domiciled at that location. Failure to install an adequate quantity of EVSE could jeopardize the client agency’s future state fleet vehicle acquisitions, pursuant to SAM section 4120. The lack of EVSE at a location is not an allowable exemption to the ZEV and Hybrid First Purchasing Mandate for both light duty vehicles and heavy duty and medium duty vehicles, pursuant to SAM sections 4121.1 and 4121.9.

This requirement does not apply to vehicles with special performance requirements necessary for the protection of public safety and welfare, pursuant to SAM section 4121.4.

B.  Fleet Storage and EVSE Plan

When submitting a Global Customer Requests: Upgraded Information Sharing Environment (CRUISE) request for a new lease or lease renewal, where state fleet vehicles may be domiciled on site the client agency must submit a Fleet Storage and EVSE Plan (FSEP) to the Department of General Services’ (DGS) Office of Sustainability (OS) Clean Transportation Unit (OS-CTU), which details the state fleet vehicles that the agency intends to domicile at the leased location. The purpose of the FSEP is to determine the quantity of EVSE required at the leased location to support the agency’s fleet for the duration of the firm term of the lease. OS-CTU will consider several factors in its recommendation, including the number of BEVs and PHEVs intended to be domiciled on site, vehicles that may be replaced with by BEVs or PHEVs during the firm term of the lease, and the number of publicly accessible Level 2 and Level 3 chargers in the area. While agencies are encouraged to install infrastructure for workplace charging, the FSEP only considers the infrastructure required to support the agency’s state fleet vehicles.

The FSEP must be certified by the agency’s Deputy Director (or higher) by electronic signature in the Certification section of the FSEP and submitted electronically to the OS-CTU for approval by email at Sustainability@dgs.ca.gov. The email subject line shall clearly state “Request for FSEP Approval” so that OS-CTU can prioritize review of the form. If any BEV or PHEV vehicle domiciled at this location is deemed a public safety special performance vehicle, the department shall also provide a completed EO B-16-12 Public Safety Special Performance Exemption Request (OFAM 163 form) for those assets. The approved FSEP will specify the quantity of EVSE required at the new facility.

The OS-CTU approved FSEP must be submitted with the client agency’s Global CRUISE request for a new lease or lease renewal where state fleet vehicles may be domiciled on site. A CRUISE submission for a new lease or lease renewal without an approved FSEP where state fleet vehicles may be domiciled on site will not be reviewed until one is completed.

C.  EVSE Installation

The installation of the required number of EVSE shall be a condition of the lease agreement.

The DGS’ Real Estate Leasing and Planning Section (RELPS) will negotiate the terms of installation, maintenance, and operation of EVSE with the lessor on behalf of the client agency. Exempting alternative arrangements, the client agency shall be responsible for the cost of installation, service, and maintenance of the EVSE through agency funds or the use of third-party funding opportunities.

RELPS shall consult with OS-CTU to determine what current programs, policies and State contracts may be available to assist the client agency with the procurement and installation of EVSE. The OS-CTU may support leased facilities by providing funding assistance and procurement of EVSE to be installed on lessor-installed infrastructure.

• For new leases, the installation of EVSE must be completed prior to occupancy.
• For lease renewals, EVSE must be installed within twelve (12) months from the date of execution of the renewal lease.

D.  Exemptions

The client agency may request an exemption to the EVSE requirement through OS-CTU if the client agency can quantitatively demonstrate that the additional cost of installation of EVSE would make the lease or lease renewal cost prohibitive and that sufficient publicly accessible charging infrastructure exists near the site to support the client agency’s fleet. To obtain a waiver under this condition, the client agency must be able to demonstrate that the cost of meeting this requirement would preclude them from relocating or renewing their lease, that alternative domicile sites are available for their state fleet vehicles and that OS-CTU has approved the use of nearby public charging stations identified by the client agency.