TERMS AND DEFINITIONS - 1710-JUL-2020
Forms – Any documents containing locked content or requests that are used repeatedly. Variable data or fill-in spaces may or may not be included. It includes such items as form letters, tags, labels, continuous forms, tab cards and envelopes. Web-based forms, surveys and reports are included in this definition.
Business – A business is any partnership, corporation, organization, business trust, or any person or nongovernmental entity or representative thereof, which supplies the state with information by filling out a form.
Business-Use Forms/Reports – State forms and/or reports used to collect and/or solicit information, including signatures, from businesses.
Public-Use Forms – State forms used to obtain or solicit facts, opinions, or other information from the public or private citizens, etc. State Standard (STD) Forms – State forms developed for use by all agencies to carry out common statewide administrative functions.
Agency / Departmental Forms – State forms created and used specifically by an agency to carry out the agency’s administrative functions. The term ‟agency” refers to appropriate departments, offices, boards, commissions, etc.
Forms Management Center (FMC) – Includes the Statewide Forms Manager (SFM), Forms Management Representative (FMR) and a technical support unit within the Department of General Services responsible for the orderly design, implementation and maintenance of the statewide forms management program.
Statewide Forms Management Program (SFMP) – A program built up of individuals statewide selected to carry out forms management responsibilities.
Statewide Forms Manager (SFM) – An individual responsible for the management functions required by the SFMP.
Forms Management Representative (FMR) – An individual appointed by the department’s director to implement the agency’s forms management program. SeeGovernmentCodeSection14772.
Departmental Forms Coordinator (DFC) – An individualassigned by the office chief/ manager to serve as the liaison between the office/program and the FMR.