DOCUMENTATION - 19440.1
(Revised: 11/2023)
Agencies/Departments shall retain documentation that supports each established trust account that specifies or includes the following:
- Type of trust
- Donor or source of trust moneys
- Purpose of the trust
- Statute Reference (if applicable)
- Time constraints
- Authorized persons to withdraw or expend funds
- Sample signatures
- Reporting requirements
- Instructions for closing the account
- Disposition of any unexpended balance
- Restrictions on the use of trust money for administrative or overhead costs
Retain this documentation until the trust account is dissolved. For a description of record management, see SAM Section 1611.
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