DOCUMENTATION - 19440.1

(Revised: 11/2023)

Agencies/Departments shall retain documentation that supports each established trust account that specifies or includes the following:

  • Type of trust
  • Donor or source of trust moneys
  • Purpose of the trust
  • Statute Reference (if applicable)
  • Time constraints
  • Authorized persons to withdraw or expend funds
  • Sample signatures
  • Reporting requirements
  • Instructions for closing the account
  • Disposition of any unexpended balance
  • Restrictions on the use of trust money for administrative or overhead costs

Retain this documentation until the trust account is dissolved. For a description of record management, see SAM Section 1611.

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