PAYMENT PROCESS FOR MEETING, CONFERENCE, AND EVENT RELATED EXPENSES - 4117.6

Payment for all state-conducted meetings, conferences, events, seminars, workshops, off-sites, presentations, training, examination locations, forums, public hearings, trade shows, and job fairs when conducted at a lodging or event establishment shall be made utilizing the state’s contracted Travel Payment Services (TPS) Meeting Account (MTG).

For all meeting and event contracts between the state of California and a lodging and/or meeting industry vendor, the contract must include the TPS MTG as the method of payment. For specific information about STP’s contracted TPS MTG process, please refer to the STP Travel Payment Services Resource page.

Meeting and event expenses include but are not limited to:

• Meeting space for hotel, conference, and convention centers
• Hotel room blocks
• Exhibit space
• Hotel business services (faxing, photocopying)
• Audio visual and telecommunications rentals and services
• Ground transportation and public transportation