STATE FLEET ASSET OVERSIGHT - 4125

(New: 10/2019)

OVERVIEW

Pursuant to Executive Order B-2-11, state agencies are required to update their fleet asset information into Department of General Services Office of Fleet and Asset Management (OFAM)’s Fleet Asset Management System (FAMS) on a monthly basis, including fuel and utilization data. This policy applies to all fleet assets (owned or rented) that are in the agency’s control for more than 30 consecutive calendar days or more than four (4) consecutive work weeks (excluding weekends and holidays). State agencies are required to seek OFAM approval prior to acquiring a fleet asset. See SAM section 4120 Acquisition of Vehicles for state fleet asset acquisition policy in accordance with Government Code section 13332.09.

DEFINITION OF FLEET ASSETS

OFAM defines a fleet asset as: mobile equipment that is self-propelled and/or registered by the Department of Motor Vehicles with certain exceptions (see chart below).

FLEET ASSET ACQUISITION AND REPORTING INCLUSIONS & EXCLUSIONS

Ref. #

Asset Type

Acquisition Requires OFAM Approval1

Reporting FAMS Data Required2

OFAM Inspection Services Required3

1

Aircraft

Yes

Yes

No

2

Motorized Boats/Watercraft4

Yes

Yes

Yes

3

Non-motorized Boats/Watercraft

No

No

No

4

Farm and Construction Equipment

Yes

Yes

Yes

5

Heavy-duty Vehicles (14,000 GVWR or more)

Yes

Yes

Yes

6

Medium-duty Vehicles (8,501 – 13,000 GVWR)

Yes

Yes

Yes

7

Light-duty Vehicles (8,500 or less GVWR)

Yes

Yes

Yes

8

Light-duty off road equipment5

Yes

Yes

Yes

9

Mobile Carts (manufacturer rated below 35 mph)

Delegated

Yes

No

10

Trailers (2,999 lbs GVWR or less)6

Delegated

Yes

No

11

Trailers (3,000 lbs GVWR or above)7

Yes

Yes

Yes

12

Mobile Home or Office (only if permanently parked. If moved, use trailer footnote)

No

No

No

13

Indoor Fork Lift

Delegated

Limited
(See Required FAMS Field Table)

No

14

Outdoor Fork Lift

Yes

Yes

Yes

15

Electric Pallet Jack

No

No

No

16

Floor Scrubber

Delegated

Limited
(See Required FAMS Field Table)

No

17

Self-Propelled Lawn Mower (25 hp or more)

Yes

Limited
(See Required FAMS Field Table)

Yes

18

Self-Propelled Lawn Mower (24 hp or less)

No

No

No

19

Personnel Lift

Delegated

Limited

(See Required FAMS Field Table)

No


REQUIRED FAMS FIELDS TABLE
For Assets with Limited Reporting Requirements

[Indoor Fork Lifts, Personnel Lifts and SelfPropelled Lawn Mowers (25HP or more)]

REQUIRED FIELDS

REASON REQUIRED

Equipment Number

Asset Identification

Vehicle Category

Required for Mobile Equipment Report

Model Year

Asset Identification

VIN (enter serial number here)

Asset Identification

Make

Asset Identification

Model

Asset Identification

Vehicle Location Zip Code

Asset Identification

Agency Billing Code

Required for Mobile Equipment Report

Vehicle Type

Required for Mobile Equipment Report

GVWR Range

Informational Item

Fuel Type

Informational Item

Engine Configuration

Informational Item

Confidential Asset

FAMS Required

Primary Application

Required to track asset use type

Acquisition Delivery Date

Required to track asset activity

Acquisition Method

Required to differentiate a purchase from a lease

Acquisition Reason

Required to differentiate an additional asset from a replacement asset

Purchase Price

Informational Item

Disposition Date(date vehicle leaves the facility)

Required to track asset activity

Disposition Method

Required to obtain method of disposition

Disposition Sold Amount

Informational Item

 


 

1 Authority to acquire those asset types identified as “delegated” without OFAM oversight/approval is provisional.

2 See Required FAMS Fields Table.

3 Excludes departments with OFAM approval to conduct self-inspections.

4 Outboard boat motors are not their own fleet asset, and their purchase or replacement is treated as a repair or modification to a motorized boat.

5 Including but not limited to: motorcycles, ATVs, quad-runners, snowmobiles, etc.

6 Pertains to the small trailers only, and not the equipment mounted on trailers, e.g.: generators, welders, sings, message boards, kettle pots, outhouses, etc. Assets carried on trailers such as: motorcycles, snowmobiles, ATVs, etc., are considered fleet assets and are referenced separately.

7 The California Vehicle Code §26302, requires trailers having a gross weight of 3,000 lbs. or more be equipped with brakes. A mobile home or mobile office that is not permanently parked is considered a trailer.

 

Revisions

No Revisions for this item.

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