REPLACEMENT SCHEDULE CRITERIA - 4126

(Revised: 10/2017)

To ensure that the state maximizes its resources and that state-owned fleet vehicle assets (fleet assets) are replaced at the most economical mileage and age thresholds, it is recommended that state agencies adhere to the following replacement criteria for fleet assets. Once a fleet asset has met the vehicle age or vehicle mileage criteria listed below, it will be at a state agency’s discretion to replace the fleet asset – though vehicle replacement at or near the thresholds is highly advised. These replacement standards are based upon optimum replacement threshold recommendations developed in a 2016 Vehicle Replacement Methodology report. Vehicle condition may also effect replacement.

Age and Mileage

Fleet assets that fall within the listed vehicle categories below and meet the applicable age or mileage threshold, whichever comes first, are eligible for replacement.

Vehicle Type	Age of Vehicle (in months)	Vehicle Mileage
Vehicles with Gross Vehicle Weight Rating (GVWR) up to 8,500 Pounds
Law Enforcement Vehicles	60	100,000
Sedans	72	65,000
Mini Vans	96	80,000
Cargo Vans	60	65,000
Pickup Trucks	60	65,000
Sport Utility Vehicles	84	85,000
Vehicles with GVWR of 8,501 – 16,000
Law Enforcement Vehicles	60	100,000
All Trucks, Vans, and SUVs	72	70,000
Vehicles with GVWR of 16,001 – 26,000
All Trucks, Vans, and SUVs	132	115,000

 

Vehicle Condition

A fleet asset may be disposed of or replaced when it is determined that due to the asset’s condition it would be cost-effective to do so, regardless of age or mileage. To determine whether a fleet asset should be disposed of or can be safely and economically continued in service, an evaluation must be conducted by an Inspector of Automotive Equipment (IAE). If it is determined by the IAE that a fleet asset should be disposed of or replaced, an OFA-6: Inspection Survey Report form shall be provided to the Department of General Services’, Office of Fleet and Asset Management. 

The decision whether to retain, reutilize, or dispose of any fleet asset not meeting the minimum replacement criteria shall be based on an inspection of the following factors:

• Current mechanical condition;
• Previous maintenance and repair record;
• Extent of needed repairs and availability of parts and life expectancy of vehicle after repair;
• Current sale value;
• Cost and availability of replacement unit and accessories;
• Owning agency’s ability to replace unit.

All fleet assets being disposed of require a Property Survey Report STD. 152.