KEY DUE DATES AND TIMEFRAMES - 4127
Fleet Acquisition Plan (FAP) Due Dates:
Electronic copies of the FAP [and all required applicable documents, as detailed in State Administrative Manual (SAM) Section 4120] must be submitted to OFAM (email to FARSInfo@dgs.ca.gov) on or after the first day of the fiscal year (July 1st) for which the FAP is being submitted and no later than:
- First business day of February for one-time-buy acquisitions (Purchase Estimate Form STD. 66 and STD. 66A);
- First business day of April for master vehicle contract acquisitions, donations, and long-term rental/lease acquisitions.
FAP Due Dates Timeline:
A thorough understanding of OFAM’s FAP submission due dates is imperative to ensure that FAPs are submitted and processed in a timely manner. Please refer to the following table for a detailed timeline summarizing OFAM’s FAP submission due dates:
Timeframe |
Description |
Important Dates and Deadlines |
July - September |
Final grace period for ZEV purchase orders to be submitted from prior year’s FAP. |
|
October - March |
OFAM’s normal processing period for FAPs. |
|
April - June |
End of fiscal year processing period. |
|
Fleet Asset Approval Expirations:
The FAP, including any approved addendums, is valid for the fiscal year in which the plan was approved plus one additional fiscal year.
- Approved assets on a FAP requiring a STD. 66 and STD. 66A shall remain in effect for the fiscal year in which the plan was approved plus two additional years.
Upon the expiration of an approved FAP for which approved assets were not purchased, departments are required to re-justify the need to acquire these asset(s) through submission of a new FAP and required documents.
Revisions
No Revisions for this item.