DEFINITIONS FOR GenAI - 4986.2

1. CDT: California Department of Technology.
   
   
2. Executive Branch State Entity: State departments, agencies, boards, and commissions that are under the direct authority of the Governor as described in Government Code § 11546.1(e).
   
   
3. Material Impact/Materially Impacts: A significant, substantial effect, whether financial or operational, that is so important that it would reasonably influence a decision-making process.
   1. Work conducted utilizing GenAI materially impacts the functionality of a System when such work could have a significant, substantial effect on the System’s data integrity, availability, confidentiality, or security, and failure to perform such work in accordance with the terms and conditions of the contract could potentially cause major disruptions to State business operations resulting in financial, reputational, or other damage to the State. Example: Using GenAI to write source code; using GenAI to perform acceptance testing.
   2. Work conducted utilizing GenAI materially impacts risk to the State when such work could have a significant, substantial effect on the State’s operations, finances, security, or reputation, and failure to perform such work in accordance with the terms and conditions of the contract would constitute a high likelihood or impact of financial, reputation, or other damage to the State. Example: Using GenAI to examine Non-Public Data; using GenAI to assist in making decisions that affect public health, safety, or welfare.
   3. Work conducted utilizing GenAI materially impacts contract performance when failure to perform such work in accordance with the terms and conditions of the contract would constitute a material breach of contract. Example: Using GenAI to draft reports or other deliverables without human review.
      
      
4. Minimum Viable Products (or MVP): An IT solution that only includes minimum capabilities that is used to validate customer needs and demands prior to developing a more fully featured solution.
   
   
5. Proof of Concept (or POC): An effort that tests the functionality of a technology or solution.
   
   
6. SAM: State Administrative Manual.
   
   
7. SCM: State Contracting Manual.
   
   
8. SIMM: State Information Management Manual.
   
   
9. State Entity: Executive Branch State Entities as well as any departments, agencies, boards, commissions, colleges and universities, entities headed by constitutional officers or independently established entities described in Government Code § 11000 which are outside the control of the Executive Branch.
   
   
10. For all other defined terms used in the GenAI Policy, please see SAM § 4819.2.

References:

GC 11546.1(e); GC 11000; SAM 4819.2