SCHEDULE 7A - SALARIES AND WAGES (DOCUMENTS FOR PREPARATION) - 6415

The Uniform State Payroll System records maintained by the State Controller’s Office (SCO) are used as the basis for the preparation of the Salaries and Wages (Schedule 7A) publication. Each department served by the Uniform State Payroll System will use SCO’s information, as of June 30, to update the Schedule 7A spreadsheets.

Departments not included in the Uniform State Payroll System will update the Schedule 7A using payroll information from their own system.

The Schedule 8 tabulation is prepared from SCO’s payroll records of "Established Positions."

Generally, adjustments will be required to bring the payroll-based data to authorized levels in the Schedule 8. If adjustments are required they should be explained fully on the form 33 (STD 33, Supplementary Schedule of Salaries and Wages). Adjustments may be required to bring the department and SCO records into agreement. Differences may arise due to problems with position documentation, timing, or error.

The Schedule 7A spreadsheets are distributed to departments via e-mail by their Finance analyst, usually in late July. Departments should carefully review and complete the Schedule 7A per the instructions provided in the Salaries and Wages Budget Letter. The Schedule 7A will summarize the information presented in detail in the Schedule 8 received from the SCO. The totals for the current and budget years must reconcile to the legislatively authorized positions.