ACCOUNTS AND LEGACY GENERAL LEDGER ACCOUNTS - 7601
Overview
The Uniform Codes Manual (UCM) contains the state’s uniform codes and structures that provide the level of detail and the framework for budgeting, recording, and reporting financial transactions for the state. Every agency, department, commission, and board within the state government is required to use the statewide uniform codes when preparing and reporting budgeted and actual data. The statewide uniform codes, also known as the statewide uniform chart of accounts, provide details for the following segments: organization/business units, general ledger accounts, program, appropriation, and funds. This chapter will discuss the uniform codes for the general ledger accounts.
Classification of Accounts and Legacy Codes
With the implementation of the Financial Information System for California (FI$Cal), the state redesigned its legacy general ledger account codes by merging the General Ledger codes, Object of Expenditure codes, and Receipt codes into a single general ledger account code segment.
The Level 1 account is the first digit that categorizes whether the account is an asset, liability, fund balance, revenue, expense, transfer, or statistical account. The Level 2 account is the first two digits that classify a current, noncurrent, or fund balance account.
The Level 1 account in the legacy code is four digits that end with two zeros.
The tables below summarize the basic classification of accounts and legacy codes.
Account |
Account Category |
1 |
Asset |
2 |
Liability |
3 |
Fund Balance |
4 |
Revenues |
5 |
Expenses |
6 |
Transfers |
7,8 |
Reserved for Future Use |
9 |
Statewide Statistical Accounts |
Legacy Account |
Legacy Account Category |
1100 |
Current Assets |
2000 |
Noncurrent Assets |
3000 |
Current Liabilities |
4000 |
Noncurrent Liabilities |
5000 |
Fund Equity |
8000 |
Sources of Financial Resources |
9000 |
Uses of Financial Resources |
9800 |
Other Financing Sources/Uses |
Usage of Accounts and Legacy Codes
- Statewide budgeting in Hyperion–Accounts
- Agency/department accounting in PeopleSoft–Accounts
- Agency/department year-end reporting to SCO–Legacy codes
- Deferred/Exempt department accounting/year-end reporting to SCO–Legacy codes
- Statewide accounting and reporting at SCO-Legacy codes
All agencies/departments will use the accounts required for its particular fund(s), fund type(s), and financial operations. The UCM provides a listing of the accounts and legacy general ledger accounts, including the basic attributes, such as the account level, account number, and the account description.
Revisions
No Revisions for this item.