CALENDAR OF REPORTS AND ACTIONS - 7930-MAR-2014
Departments must submit various financial reports and forms to control agencies and other departments. The following calendar will assist departments plan to meet reporting requirements. Reports listed in the calendar are limited to reports referenced in the SAM sections under the responsibility of Department of Finance (Finance), Fiscal Systems and Consulting Unit (FSCU) (SAM sections 7110-8535; 8538-8778; 8785-19464).
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CALENDAR OF REPORTS AND ACTIONS |
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Due Date |
Name of Report or Action |
Department or Other Government Requiring Report |
SAM Section |
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January 31 |
Nonresident Withholding Tax Statement, FTB Form 592-B |
Franchise Tax Board (FTB) |
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February 1 |
Bank Statements for Accounts Outside the State Treasury with Balances as of December 31 |
State Treasurer’s Office (STO), Collateral Management Section |
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(non-CALSTARS departments) First week of January 1/ February 28 2/ |
Annual information returns (Form 1099) |
1/ FTB and 2/ Internal Revenue Service |
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July 31 |
Year-end financial reports (General Fund, Feeder Funds, and Economic Uncertainty Funds) |
State Controller’s Office (SCO), Division of Accounting and Reporting (DAR) |
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July 31 |
Dishonored Checks for Agency Accounts |
STO |
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August 20 |
Year-end financial reports (all other funds) excluding Report 13 |
SCO, DAR |
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August 20 |
Report 13, Report of Expenditures of Federal Funds |
Finance,FSCU; SCO, DAR |
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August 20 |
Report 14, Report of Accounts Outside the State Treasury,STD. 445 |
STO, Collateral Management Section; SCO, DAR |
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August 20 |
Bank Statements for Accounts Outside the State Treasury with Balances as of June 30 |
STO, Collateral Management Section |
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August 20 |
Report 19, Statement of Capital Assets Group of Accounts and Report 22, Statement of Contingent Liabilities |
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September 30 |
Annual Late Payment Penalties Report on vendor payments for goods and services |
General Services, Procurement Division |
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September 30 |
Report of Office Revolving Fund Claims for Reimbursement |
Finance, Office of State Audits and Evaluations (OSAE) |
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Before Nov 1 |
Report and remit certain abandoned personal property (on hand as of June 30) of escaped, discharged, or paroled inmates |
SCO, DAR |
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Within 20 days of event |
Submit Report of Independent Contractor(s) form, DE 542 |
Employment Development Department (EDD |
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October 1 |
Reporting Changes in Accruals- Subsequent Events |
SCO, DAR |
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At the time of Occurrence |
Report of Cash Shortage |
Finance, OSAE |
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At least annually |
File Gasoline Tax Refund Claim, Form SCGR-1 |
SCO, Tax Administration Section |
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At least annually |
File sales and use tax returns |
Board of Equalization (BOE) |
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At least quarterly if taxes are withheld |
Resident and Nonresident Withholding Statement, FTB Form 592 |
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