YEAR-END REPORT NO. 1, REPORT OF ACCRUALS TO CONTROLLER'S ACCOUNTS - 7953

(New: 03/2011)

The Accrual Worksheet is designed to provide departments with a uniform and systematic method of compiling year-end accruals. It is the supporting worksheet for Report No. 1, Report of Accruals to Controller’s Accounts. The accruals consist of the assets, liabilities, and deferred credits reflected in the department’s records but not recorded in the SCO accounts as of June 30. They will exclude such accounts as Cash in State Treasury, Deposits in Surplus Money Investment Fund, and like accounts that are maintained by the SCO.

The report is organized as follows:

Column totals record general ledger real account activity.
Row totals record nominal account activity.
The first column will list accounts in the following order: current year appropriations, prior year appropriations, revenues, miscellaneous receipts, and deferred credits. The 7953 Illustration is only a sample. Each department will enter account titles as necessary for its individual use.
The column titled “Deferred Credits” is used to post such accounts as: Uncleared Collections, Cash Overages, Provision for Deferred Receivables, Reimbursements Collected in Advance, Revenues Collected in Advance, and reserves. The amounts should offset like amounts in the General Cash and Accounts Receivable columns so that the rows net to zero.
Generally, the total of each column must agree with a specific account balance on the June 30 Trial Balance, unless two or more trial balance accounts were assigned to one worksheet column. In that case, the vertical column total must agree with the sum of those trial balance accounts.
See SAM section 10601 for required revolving fund adjustments to the Accrual Worksheet.
The amounts in the “Net Total Accruals Per Agency” column and column totals for the assets and liabilities will be posted to the corresponding accounts on the Report of Accruals to Controller’s Accounts, Report No. 1. However, the debits and credits shown in the Net Total Accruals Per Agency column will be reversed when reported on Report No. 1 (see 7952 Illustration 3 and 7953 Illustration).

A sample of Report No. 2, the Accrual Worksheet, is shown in the 7953 Illustration.

							AGENCY NAME AND NUMBER					REPORT NO. 2
							FUND NAME AND NUMBER
							ACCRUAL WORKSHEET
							JUNE 30, 20__

					-------------------Accounts Receivable---------------------
		General Cash	Revolving Fund Cash	Cash on Hand in Agency	Abatements	Reimbursement	Other	Due from Other Funds/ Govts	Expense Advances	Due to Other Funds Funds	Due to Other Govts Funds	Accounts Payable	Claims Filed	Deferred Credits	NET TOTAL ACCRUALS
		1110	1130	1190	1311	1312	1315/1319/1380	1400/1500	1710	3110	3210/3220/3290	3010	3020	1600/3730/3400	PER AGENCY
		Add	Add	Add	Add	Add	Add	Add	Add	Deduct	Deduct	Deduct	Deduct	Deduct	1/
Item 5555-001-0001, Chapter 324/C.Y.
10	A - Registrations									9,267,350.72	235,052.22	1,527,842.04	1,380,200.45		(12,410,445.43)
20	B - Evaluations									1,253,963.75	82,513.22	354,301.42	345,878.25		(2,036,656.64)
30.01	C - Administration									1,966,221.64		595,020.24	431,750.00		(2,992,991.88)
30.02	D - Distributed Admin									(1,968,861.86)		(595,020.24)	(431,750.00)		2,995,632.10
99	Clearing Account	4,629.10			7,194.41			10,955,275.44							10,967,098.95
90	E - Reimbursement	55,904.99				80,577.27		1,645,117.75							1,781,600.01
97	Revolving Fund Advance		500,000.00												500,000.00


Item 5555-001-0001, Chapter 282/P.Y.
10	A - Registrations									935,157.65	47,264.74	235,753.62	17,374.20		(1,235,550.21)
20	B - Evaluations									101,759.19	13,917.41	10,461.99	4,639.38		(130,777.97)
30.01	C - Administration									3,901.34					(3,901.34)
30.02	D - Distributed Admin									(3,901.34)					3,901.34
99	Clearing Account	141.30			3,116.88			323,095.69							326,353.87
90	E - Reimbursement					25,089.51		415,398.63							440,488.14


Revenue - Current Year
0141200	Sale of Documents	151.00													151.00
0161400	Miscellaneous Revenue	71.77													71.77


Miscellaneous Accounts
Provision for Deferred Receivables							479,956.19							479,956.19	0.00
Uncleared Collections		119,850.41												119,850.41	0.00
Reimbursements Colleded in Advance		34,851.21												34,851.21	0.00

Sub-Total		215,599.78	500,000.00	0.00	10,311.29	105,666.78	479,956.19	13,338,887.51	0.00	11,555,591.09	378,747.59	2,128,359.07	1,748,092.28	634,657.81	(1,795,026.29)


Revolving Fund Adjustment			(420,200.54)	2,850.00					17,000.00			(220,018.26)	(180,332.28)		0.00

Total Fund 0001		215,599.78	79,799.46	2,850.00	10,311.29	105,666.78	479,956.19	13,338,887.51	17,000.00	11,555,591.09	378,747.59	1,908,340.81	1,567,760.00	634,657.81	(1,795,026.29)

1/ The debit/credit will be reversed when posting the amounts to Report No. 1.

YEAR-END REPORT NO. 1, REPORT OF ACCRUALS TO CONTROLLER'S ACCOUNTS - 7953

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