YEAR-END REPORT NO. 3, ADJUSTMENTS TO CONTROLLER’S ACCOUNTS - 7955

The Year-End Report No. 3, Adjustments to Controller’s Accounts, identifies adjustments needed to correct the central records the State Controller’s Office (SCO) maintains, as of June 30. This report does not correct the records of the SCO, instead, agencies/departments must send a Transaction Request form, CA504, to the SCO to correct the errors. The adjustments must also be reported on Report No. 15, Reconciliation of Agency Accounts with Transactions per State Controller. In addition, revenue adjustments will be reported on Report No. 4, Year-End Statement of Revenue, while expenditure adjustments will be reported on Report No. 5, Final Reconciliation of Controller’s Accounts with Final Budget Report/Agency Records. Agencies/Departments will report to the SCO throughout the year all necessary adjustments as soon as possible after discovering any errors. Reporting errors timely allows the SCO adequate processing time during the year and reduces the backlog of work at the end of the fiscal year.

Report No. 3 consists of the forms below, used to report adjustments to the following accounts:

a.  Form 576A – Assets and liabilities. The form is required when the adjustment is between funds or appropriations.

b.  Form 576B – Revenues, reimbursements, transfers, and expenditures. The form contains preprinted account numbers and titles. Complete the preprinted form to adjust nominal accounts.

Agencies/Departments must submit an attachment (e.g., copy of transaction request, correction letter, etc.) to support the adjusting entries on Report No. 3. If there are no adjustments to the SCO’s accounts, Report No. 3 is not required and the certification letter must disclose “no activity to report”. See SAM Section 7951 for a sample of a certification letter.

A sample of the Report No. 3 is shown in the 7955 Illustration 1 and Illustration 2.