INSTITUTION CASH PAYMENT FUNDS - 8110
Each institution may establish one cash payment fund not to exceed $10,000. The institution may exceed $10,000 upon written approval from the Department of Finance, Fiscal Systems and Consulting Unit (FSCU). See SAM Section 7040, Request for FSCU Approval and Fiscal Policy Assistance. An institution refers to a facility that has inmates or patients with funds held in trust. The amount established by an institution should not exceed that institution's reasonable needs consistent with reimbursement at least weekly and is subject to review.
The cash payment fund must be placed in a safe or vault for safekeeping. See SAM Section 8024, Safes and Vaults. This fund will be withdrawn from the revolving fund and operated on an imprest basis. Funds are to be used to provide cash to persons paroled, discharged, or going on leave or visit. Fund disbursements are limited to (a) partial or full settlement of their trust accounts and (b) parole, discharge, leave, or visit allowances from state funds.
The persons to whom cash is disbursed must sign a properly completed disbursement voucher acknowledging receipt of the cash. Two distinctly different disbursement voucher forms will be used to disburse cash.
Revolving Fund Disbursement Voucher, STD 438, will be used when cash allowances from State funds are given to persons who are paroled, discharged, or going on leave or visit. These vouchers, properly signed by the persons leaving the institution, will be retained by the custodian of the Cash Payment Fund until they are exchanged for a Revolving Fund check weekly or at such times as may be necessary. The Revolving Fund will be reimbursed through the Revolving Fund claim procedure. See SAM Section 8170.
Depositors Disbursement Voucher, STD 567, will be used when cash is given to persons leaving the institution as either partial or full settlement of their trust accounts. The originals of these vouchers, properly signed by the persons leaving the institution, will be retained by the custodian of the Cash Payment Fund until they are exchanged for a Cash Trust check weekly or at such times as may be necessary.
See SAM Section 8102 for the accountability for cash payment funds.
Renumbered from 8121