SALARY ADVANCES - 8118

Agencies/Departments may issue a revolving fund check for a salary advance to an employee to compensate for time worked under the following conditions:

• Salary advances under the conditions provided in SAM Section 8595.
• Situations where the regular payroll warrant should not be issued to the employee. For example:
  • A department withholds amounts from an employee.
  • The regular payroll warrant is incorrect.

When the agency/department receives the employee’s payroll warrant from the State Controller’s Office for the salary advance period, the payroll warrant is deposited and applied to the salary advance.

If the payroll warrant is greater than the salary advance, the agency/department will disburse an additional revolving fund check to the employee for the difference. The salary advance plus the additional revolving fund check will net to zero when applied against the payroll warrant.

If the payroll warrant is less than the salary advance, the agency/department will notify the employee (in writing) of overpayments and provide an opportunity to respond and satisfy the amount due by payment in cash, check, or payroll deduction. See SAM Section 8293.2.

See SAM Section 8160 for the endorsement of salary warrants intercepted for reimbursement to the revolving fund.