TRAINING INVOICES - 8422.113
Agencies/Departments shall develop a training authorization (e.g., training request, requisition, service agreement, contract, interagency agreement) in a manner that safeguards the state’s interests. The training authorization should include pertinent details, such as:
- Amount of fees
- Date of class/course
- Vendor information
- Course details
- Important terms and conditions
- Funding information
- Agency/Department approval
Agencies/Departments must validate training invoices against an approved training plan and comply with the provisions of a training authorization.
Agencies/Departments presenting claims for payment/reimbursement of training invoices to the State Controller’s Office (SCO) must include proof of completion. An approving officer’s signature or other supporting information, dated on or after the training completion date, may be used in place of proof of completion. This will certify that services were rendered and authorizations were duly obtained. For information on verifying the accuracy and validity of invoices, see SAM Section 8422.050.
Payment/reimbursement claims for training invoices shall not be submitted to the SCO for payment prior to the start of the service period or training date(s).
Training invoices greater than $5,000 must be supported by a contract or interagency agreement. Refer to the State Contracting Manual for further guidance.