SALARY WARRANTS - SEPARATION OF DUTIES - 8580.1

Agencies/departments will observe the following separation of duties in designating persons who can certify or process personnel documents to the State Controller’s Office (SCO), Division of Personnel and Payroll Services.

Persons designated by agencies/departments to receive salary warrants from SCO (i.e., persons identified on Signature Card, form STD 614), to distribute salary warrants to employees, or to handle salary warrants for any other purpose will not be authorized to process or sign any of the following personnel documents:

• Proof of Lost or Destroyed Payroll Warrant and Request for Issuance of Duplicate Warrant, form CD–113A and B
• CSU Personnel/Payroll Transaction, form STD. 456–A
• Absences Without Pay Report, form STD. 603
• Absence and Additional Time Worked Report, form STD. 634
• Payroll Exceptions Report, form STD. 666
• Time and Attendance Report, Form 672
• Miscellaneous Payroll/Leave Actions, form STD. 671
• Payroll Adjustment Notice, form STD. 674
• Personnel Action Request, form STD. 680A

 Agencies/departments will review duties at least semiannually or more often if necessary to comply with this section.