SALARY WARRANTS - SEPARATION OF DUTIES - 8580.1

Agencies/Departments will observe the following separation of duties in designating individuals who can certify or process personnel documents to the State Controller’s Office (SCO), Personnel and Payroll Services Division.

Individuals designated by agencies/departments to receive salary warrants from the SCO, distribute salary warrants to employees, or handle salary warrants for any other purpose will not be authorized to process or sign any of the following personnel documents:

• Proof of Lost or Destroyed Payroll Warrant and Request for Issuance of Duplicate Warrant form, CD–113A and B.
• CSU Personnel/Payroll Transaction form, STD 456–A
• Absences Without Pay Report form, STD 603
• Absence and Additional Time Worked Report form, STD 634
• Payroll Exceptions Report form, STD 666
• Time and Attendance Report form, STD 672
• Miscellaneous Payroll/Leave Actions form, STD 671
• Payroll Adjustment Notice form, STD 674
• Personnel Action Request form, STD 680A

Agencies/Departments will review duties of the designated individuals at least semiannually or more often if necessary to comply with this section.