PAYROLL ACCOUNTING - RECOVERY FROM SEPARATED EMPLOYEES - 8593.3

This section provides accounting procedures to agencies/departments for the Payroll Accounts Receivable (PAR) recovery from separated employees.

Agencies/departments will request the State Controller's Office, Personnel and Payroll Services Division (PPSD) to flag its records to notify the agency/department if a separated employee returns to state service if the following conditions are met:

1. The agency/department is unable to collect the amount owed after three months from the date of separation, and
2. The employee is not prohibited reentry to state service.

Requests will be made by submitting a Personnel Action Request form, STD 680A, prepared in accordance with instructions contained in the Personnel Action Manual. 

The PPSD will notify the agency/department of the date the employee returns to state service, the name of the employing agency/department, and the location of employment. Upon receipt of this information, the agency/department will take necessary action to recover amounts owed.

See SAM section 8776.6 for recovery from separated employees who do not return to state service.