LOST, STOLEN, OR DESTROYED PROPERTY - 8643-AUG-2018
Whenever property is lost, stolen, or destroyed, departments will prepare a Property Survey Report form, STD. 152. The department will adjust its property accounting records and retain the Property Survey Report as documentation. The report will contain:
- A description of the events.
- Precautions to be taken to prevent repeat situations.
- A statement that the California Highway Patrol has been notified (Government Code section 14613.7).
Losses of state property due to misuse, theft, damage, employee misconduct, error, or other improper activities will be reported to the Department of Finance, Office of State Audits and Evaluations and the California State Auditor’s Office. See SAM section 20080. Employees will be charged with any loss and damages to state property due to their negligence or unauthorized use.
Department management must promptly investigate incidents involving loss, damage, or misuse of information assets. Departments shall notify the California Highway Patrol upon discovery of all Information Technology security incidents and computer related crimes. See SAM sections 5340.1 through 5340.4.
Each department having ownership responsibility for information must complete an Information Security Incident Report. The report, part of the State Information Management Manual, is available at https://cdt.ca.gov/policy/simm/. The report must be submitted to the California Information Security Office within ten working days of the department’s becoming aware of an incident involving the theft of such information, including information stolen in conjunction with the theft of a computer or data storage device.