STATE CONTROLLER'S POSTING DOCUMENTS - 8830

(Revised: 06/2023)

Postings to these central accounts are normally based on the following transaction documents:

• Appropriation Set Up/Adjustments–(TC-23/24)
  •  TC-23 is a document used by the State Controller’s Office (SCO) to set up the Budget Act and special legislation appropriating funds to the state agencies/departments. TC-24 is used to effect budget adjustments.

• Surplus Money Investment Fund Transfer–(TC-29)
  •  A document used by the SCO to record deposits to and withdrawals from the Surplus Money Investment Fund.

• Report to SCO of Remittance to State Treasurer –(TC-30)
  • A document used by the SCO to order a remittance received by the State Treasurer’s Office (STO) into the proper fund and to the credit of the proper account or accounts in the SCO Fiscal System.

• Notice of Cancellation of Warrants–(TC-33)
  • A document prepared by the SCO to cancel an outstanding warrant in accordance with provisions of law covering such cancellations. Warrants are valid for one year and are canceled thereafter.

• General Journal–(TC-35)
  • A document used by the SCO to record adjustments affecting the accounts within the same state fund.

• Plan of Financial Adjustment Transfer–(TC-36)
  • A document used by the SCO to re-distribute expenditures previously paid from an agency/department’s primary appropriation to the proper appropriations.

• State Payroll Revolving Fund Transfer–(TC-37)
  • A document used by the SCO to record payroll transactions.

• General Transfer–(TC-38)
  • A document used by the SCO to effect the transfer of moneys between state funds, other than those processed through other TC documents.

• No Warrant/Direct Transfer Transaction–(TC-39)
  • A document used by the SCO, in lieu of issuing a warrant, to record expenditures normally between state agencies/departments.

• Reserved Appropriation Advance–(TC-40)
  • A document used by the SCO to record appropriation advances, generally to Department of General Services for printing/other services and State Compensation Insurance Fund for benefits, administrative costs, or both.

• Architecture Revolving Fund Transfer–(TC-41)
  • A document used by the SCO to effect transfer from the agency/department’s appropriation to the Architecture Revolving Fund for capital outlay projects.

• Treasury Trust Journal – (TC-45)
  • A document used by the SCO to record daily total deposits credited and checks paid for the agency/department’s checking account as reported by the STO.

• Controller Remittance Advice – (TC-47)
  • A document used by the SCO for a transfer of funds from an agency/department’s checking account to a state fund.

• Replenishment Claim Schedules – (TC-48)
  • A document used by the SCO to replenish the agency/department’s checking account by decreasing the agency/department’s appropriation and increasing their checking account.

• Claim Schedule Reversion–(TC-49)
  • A document used by the SCO to record the voiding or reversion of a claim schedule (TC-50) due to insufficient cash and/or appropriation authority.

• Agency/Department Claim Schedule– (TC-50)
  • A formal document presented to the SCO on which the duly authorized officer of a state agency/department makes a formal request for payment of expenditures incurred.