CASH ACCOUNTABILITY OF THE STATE TREASURY - 8835
(Revised and renumbered from 8880: 06/2023)
Government Code section 12413 requires the State Controller to maintain a record of the cash accountability of the State Treasurer. As transactions are posted to and from the Centralized Treasury System and state funds, they are also recorded in the cash accountability accounts. This accountability is reflected in the following group of self-balancing accounts:
|
ACCOUNT TITLE |
NORMAL BALANCE |
|
Cash on Hand and in Demand Deposits |
Debit |
|
Cash in Time Deposits |
Debit |
|
Cash with Fiscal Agents |
Debit |
|
Pooled Money Investments (Includes discount, accrued interest, and premiums) |
Debit |
|
Agriculture Marketing Trust Investments |
Debit |
|
Sacramento Clearing House Current Account |
Debit or Credit |
|
Accountability for Fund Cash |
Credit |
|
Accountability for Outstanding Warrants |
Credit |
|
Premium Amortization and Discount Applicable to Future Interest Collections |
Credit |
|
Accountability for Uncleared Collections |
Credit |
|
Accountability for Agency Bank Accounts |
Credit |
|
Accountability for Agriculture Marketing Trust Investments |
Credit |
The titles of most of the above accounts are self-explanatory. The Sacramento Clearing House Current Account shows the amount, receivable from (debit balance) or payable to (credit balance) the Clearinghouse depending on the amount paid by the State Treasurer's Office (STO), for a clearinghouse request for payment for state warrants and checks delivered, exceeds or is exceeded by the amount of state warrants and checks actually accepted by the STO after their review for drawer, stop payments, and other factors pertinent to their being accepted or rejected and returned to the Clearinghouse.
The ledger accounts the SCO uses for the cash accountability functions are listed on the Chart of Accounts – SCO/STO Use Only Accounts located on the Department of Finance website.
Revisions
No Revisions for this item.