ENTRY NO. A-1, RECORD UNDEPOSITED RECEIPTS - 10600
Purpose: To record undeposited receipts as of June 30. This entry is reversed in the new fiscal year.
During the fiscal year Account No. 1101000 (Legacy Account No. 1110), General Cash, shows the amount of cash collected and deposited, or to be deposited, in the general checking account for remittance to a fund in the State Treasury. For year-end reporting purposes, agencies/departments will reduce the balance of the General Cash account to the cash (including deposits in transit) in the agency/department’s centralized State Treasury account with the State Treasurer.
Agencies/Departments will analyze the General Cash Receipts Register to determine the amount of General Cash received by June 30 but not deposited as of that date.
References: SAM Sections 7813 and 10405
Reclass Undeposited Receipts Recorded as General Cash
Debit/ Credit |
Account |
Legacy Account |
Account Description |
Note |
Debit |
1100000 |
1190 |
Cash on Hand |
a |
Credit |
1101000 |
1110 |
General Cash |
b |
Note:
- Cash received by June 30 but not yet deposited.
- Cash recorded as General Cash as of June 30 but not yet deposited.
Record Undeposited Receipts Not Recorded as General Cash
Debit/ Credit |
Account |
Legacy Account |
Account Description |
Note |
Debit |
1100000 |
1190 |
Cash on Hand |
a |
Credit |
12xxxxx |
1300 |
Accounts Receivable |
b |
Credit |
2050000 |
3410 |
Revenue Collected in Advance |
c |
Credit |
2052000 |
3420 |
Reimbursements Collected in Advance |
d |
Credit |
20901xx |
3730 |
Uncleared Collections |
e |
Credit |
4xxxxxx |
8000 |
Revenue |
f |
Credit |
48xxxxx |
8100 |
Reimbursements |
g |
Credit |
5xxxxxx |
9000 |
Appropriation Expenditures |
h |
Note:
- Cash received by June 30 but not yet deposited.
- Accounts receivable received by June 30 but not yet deposited.
- Unearned revenue received as of June 30 but not yet deposited.
- Unearned reimbursements received as of June 30 but not yet deposited.
- Uncleared Collections received by June 30 but not yet deposited.
- Revenue received as of June 30 but not yet deposited.
- Reimbursements received as of June 30 but not yet deposited.
- Abatements received as of June 30 but not yet deposited.