MODIFIED STATE STANDARD (STD.) FORMS - 1733
If an agency has a significant and compelling need for a modification to a STD form for the agency only, a request for approval must be submitted via email to the Forms Management Center (FMC). This request should explain the need for the change. The benefits expected and a mock-up or draft of the modified form. The agencies Forms Management Representative (FMR), must review and approve the request before submitting to the FMC. If the FMC finds the request is reasonable, they will then ask the responsible agency if the modification can be accepted. If the request is granted, a copy of the FMC’s approval must be attached to any request for printing. Approvals will be valid for one year unless specifically stated in the approval by the FMC in order to ensure the most current forms are being used.
STD forms modified by an agency with approval of the FMC will carry the STD number and the naming convention of the generating agency, such as “STD 15 - Department of General Services (Rev 12/2019).”
Overprinted STD forms – If your agency purchases STD forms in their original paper form and wishes to overprint with agency information, you must request pre-approval from the FMC. Send the FMC a written request with a mockup copy of the form showing the overprinted text. The Office of State Publishing (OSP) will not overprint STD forms without approval from the FMC. Overprinted forms do not need special identification of the using agency if it is identified in the material overprinted.
State government agencies may opt to have STD forms developed in-house by state government union employees such as digital composers but must coordinate development with the FMC. STD forms must adhere to the FMC’s forms design principles and practices. The FMC has final approval of the layout and design of STD forms. The final management and dissemination of STD forms is required by the FMC or from its centralized resource center. Compliance with these guidelines minimizes the chance of errors associated with unauthorized forms and maximizes efficient use of state resources.