STARTING CAPITAL OUTLAY PROJECTS - 6823

(Revised: 03/2025)

(Revised and Renumbered from 6847.)

Capital outlay projects are authorized through the annual Budget Act or other legislation. If the project authorization includes a defined scope and cost, the department submits a Form 22 (or Form 220 if bond funded) or equivalent to Finance to encumber funding necessary to begin the project. If project scope and cost are not defined, the department must submit a request to the PWB to establish project scope, cost, and schedule. 

 

PWB agenda package for establishing project scope, cost, and schedule:

When submitting requests to establish project scope, cost, and schedule, the department provides the following:

1. All information requested in Section 6822, such as the standard fiscal reporting requirements and the agenda package.
2. A description of the scope, cost, and schedule.
3. An explanation of the purpose of the funding.
4. Confirmation that the proposed scope, cost, and schedule meet any legal or policy obligations.
5. If applicable, documentation on any requirements for the program (for example):
1. Authority approved through another state entity, such as an award granted by a department through a competitive Request for Proposals process to allocate fundings based on a set of criteria outlined through law or a regulations package.
2. Action of a non-state governing body to identify the authority and fund source for any required non-state funding match.

 

After the PWB has established project cost, scope, and schedule:  Finance will sign the DF-14D and if applicable, a Form 22, Form 220, or equivalent form, for the initial phase of the project.