AUTHORIZED SIGNATURE FILE - 8001.3
Agencies/departments will prepare an intra-office memo that lists the names of each person authorized to sign agency/department checks. Examples of both a manual and facsimile signature (if used to sign checks) will be shown. It is the agency’s/department’s responsibility to ensure that adequate safeguards are taken to include improper or unauthorized use of facsimile signatures. See SAM Sections 8080, Separation of Duties and 8081 and 8082. Each memo will contain the following statement:
"Checks drawn for an amount in excess of $15,000 will require two authorized signatures unless the check is payable to (1) the State Treasurer, (2) another state agency/department or account, or (3) if the Department of Finance, Fiscal Systems and Consulting Unit, has authorized, in writing, special instructions permitting a agency/department to deviate from this requirement."
The agency/department will place the memo in an Agency Check–Authorized Signatures file and keep the file current. The State Treasurer's Office does not require a copy of this memo. Each agency/department will be solely responsible for the maintenance and control of authorized signature files.