GENERAL ENDORSEMENT INSTRUCTIONS - 8034.1
For checks, warrants, money orders, and other negotiable instruments that are to be physically deposited, agencies/departments shall endorse the items on the day they are received to prevent them from being negotiated or endorsed by someone other than the agency/department.
Endorsements shall contain the following information:
- The name of the bank in which the deposit is made. Agencies/Departments that process checks electronically are exempt from this requirement if they use presort machines that do not have multi-endorsement capabilities (presort agencies/departments) or use desktop remote deposit scanners.
- A statement which credits the deposit to the state.
- The name of the agency/department making the deposit.
- A statement guaranteeing the validity of the endorsement.
The following is an example that satisfies the state’s requirements:
(Bank Name)
For Deposit Only
California State Treasurer
(Agency/Department Name)
Absence of Prior End. Guaranteed
Current endorsement stamps/plates do not need to be altered or replaced. New or replacement stamps/plates shall include the preceding information.
If special circumstances prevent agencies/departments from including the preceding information in their endorsements, agencies/departments shall contact the State Treasurer’s Office, Centralized Treasury and Securities Management Division, at bankrec@treasurer.ca.gov for assistance.