STOP PAYMENTS - 8045

Agencies/Departments must send a Stop Payment Request form, STD 432, to the State Treasurer’s Office (STO) for agency checks that are:

• Lost or destroyed (see SAM Section 8044)
• Uncashed one week before the stale date. The stale date is one year from the date of issuance (see SAM Section 8042).

To stop the payment of a centralized State Treasury System (CTS) agency check, agencies/departments must complete an STD 432 in triplicate and send the original and one copy to the STO, cut to the appropriate size of 3.5 inches by 7.5 inches. The agency/department will keep the third copy as documentation of the request. The STO will return the copy to the agency/department showing the effective date of the stop payment.

The STO does not determine if an agency check has been cashed before processing the stop payment. The agency/department must review their CTS statements or the STO’s Agency Paid System to determine if the check has been paid before issuing a replacement check (see SAM Section 8046). Agencies/Departments can contact the STO to obtain access to the Agency Paid System (see SAM Section 8050).

The STO will not accept telephone requests for stop payments except in extremely urgent situations. If the STO agrees to accept an emergency request, a completed STD 432 must be faxed to the STO. The agency/department must then write "confirming" at the top of the form and forward the original and one copy to the STO.