RECONCILING ACCOUNTS IN THE CENTRALIZED STATE TREASURY SYSTEM - 8060
Agencies/departments will reconcile all Centralized State Treasury Systems (CTS) accounts within 30 days of the preceding month. See SAM sections 7900, 7901, 7923, and 7967.
At the end of each period, the State Controller’s Office (SCO) issues a CTS Statement for each CTS account. If there is an item on the statement that you cannot identify, contact the SCO for an explanation.
If an error is identified on the CTS statement, agencies/departments will notify the State Treasurer's Office (STO) Bank Reconciliation Section. DO NOT NOTIFY THE BANK.
CTS Statement Errors:
- If an agency/department does not receive credit for a deposit, the agency/department will verify that all of the information on the Report of Deposit is complete and accurate. The agency/department will send a legible photocopy of the Report of Deposit to the STO using the address or email below. DO NOT send agency or bank copies.
- If there is a discrepancy in the amount of credit, the agency/department will send photocopies of the Report of Deposit and the CTS statement with the item highlighted and a brief letter of explanation to the STO. A separate letter is required for each type of error. Email the requested information to bankrec@sto.ca.gov or by mail to:
State Treasurer's Office
Bank Reconciliation Unit
915 Capitol Mall, C-15
P. O. Box 942809
Sacramento, CA 94209-0001
3. If it is determined there is an agency check error on the CTS statement, agencies/departments will notify the STO Item Processing Section by sending legible photocopies of the check, front and back, and the statement with a brief letter of explanation. A separate letter is required for each type of error. Email the requested information to item.processing@treasurer.ca.gov or by mail to:
State Treasurer's Office
Item Processing Section
915 Capitol Mall, C-15
P.O. Box 942809
Sacramento, CA 94209-0001