New School Construction Applications Received Beyond Bond Authority

The Office of Administrative Law approved emergency regulations on November 1, 2012 that impacted how the Office of Public School Construction (OPSC) processed applications received when existing bond authority is no longer available for New Construction and Modernization applications. These regulations established a State Allocation Board (SAB) acknowledged list for projects that are received by OPSC after bond authority is exhausted. The list is called the “Applications Received Beyond Bond Authority List." Applications placed on this list only undergo an intake review to ensure all of the required documents have been submitted, but are not be fully processed by OPSC nor presented to SAB for approval.

All New Construction applications received on or after September 12, 2018 are subject to the regulations and processing procedures as outlined below. As of March 1, 2019, all Modernization applications are also subject to the regulations and processing procedures as outlined below.

Below is a summary of the process currently in place for New Construction and Modernization projects.

Application Processing

After applications are received and date stamped, OPSC intake staff review the application packages to ensure that no required documents are missing. Application packages that include all required documentation are identified as Approved Applications. School districts are not required to submit copies of the Division of the State Architect approved plans, a digital soft copy on CD or memory stick is sufficient.

Additional Required Document

A new construction application package received on or after September 12, 2018, and a modernization application package received on or after March 1, 2019, must include a school board resolution that includes several acknowledgements, as specified in Regulation Section 1859.95.1. If the district has multiple applications to be submitted, the district may list them on one Board Resolution.

Sample School Board Resolution (PDF)
Applications Received Beyond Bond Authority Timeline (PDF)

Applications Received Beyond Bond Authority List

Approved Applications are placed on the “Applications Received Beyond Bond Authority List” in the order of date received. This list is presented to SAB for acknowledgement, but not approval. Because the applications are not fully processed for final grant determination, the project funding amounts on the list are estimates only, and will likely be different if finalized.

References

FAQ - Frequently Asked Questions (PDF)

School Facility Program (SFP) Regulations

Acceptance of Applications When Funding Is Unavailable (SAB Item) - Section 1859.95 and 1859.95.1 SAB Discussion of Proposed Regulations (PDF)
Acceptance of Applications When Funding Is Unavailable - Section 1859.95 and 1859.95.1 Approved Regulations (PDF)

Policy Meetings

State Allocation Board, June 5, 2017

SAB Agenda (PDF) - The item is located in Tab #7, Action Items, beginning on stamped page 554.
SAB Transcript (PDF) - The discussion of the item begins on page 6.
Webcast (link) - The item was discussed from 3:15 to 2:20:46.

State Allocation Board, September 19, 2012

SAB Agenda (PDF) - The item is located in Action Items, beginning on stamped page 232.
Transcript (PDF) - The discussion of the item begins on page 67.
Webcast (link) - The item was discussed from 1:18:50 to 1:56:05.

State Allocation Board, August 22, 2012

SAB Agenda (PDF) - The item is located in Action Items, beginning on stamped page 309.
Transcript (PDF) - The discussion of the item begins on page 13.
Webcast (link) - The item was discussed from 11:55 to 1:34:56.